Key Features#

AssetVault provides a comprehensive suite of asset management and lease accounting features designed for modern businesses.

Asset Management#

Fixed Asset Register#

Maintain a complete, auditable record of all your organization's assets.

Key Capabilities:

• Unlimited asset records
• Customizable asset types (IT, Vehicles, Equipment, Property, etc.)
• Unique asset identifiers (auto-generated or custom)
• Detailed asset metadata (serial numbers, locations, descriptions)
• Photo and document attachments
• Asset lifecycle tracking (acquisition to disposal)

Use Cases:

• Compliance reporting
• Insurance valuations
• Asset audits
• Fleet management

Asset Creation & Editing#

Manual Entry:

• User-friendly forms with validation
• Real-time depreciation preview
• Duplicate detection
• Field-level help text

Bulk Operations:

• Excel template-based import
• Validation and error checking
• Preview before commit
• Support for 100+ assets per upload

Asset Editing:

• Edit asset details at any time
• Automatic depreciation recalculation
• Audit trail of changes
• Version history

Depreciation Engine#

Automated, accurate depreciation calculations compliant with accounting standards.

Supported Methods#

1. Straight-Line Depreciation

   • Even expense allocation over useful life
   • Most common method
   • Simple and predictable

2. Reducing Balance (Declining Balance)

   • Higher depreciation in early years
   • Accelerated expense recognition
   • Tax advantages in some jurisdictions

Features#

• Automated Calculations: Depreciation runs automatically for all assets
• Pro-rata Support: Partial year depreciation for mid-year purchases
• Residual Values: Factor in expected salvage value
• Custom Useful Life: Override defaults per asset
• Depreciation Schedules: View month-by-month breakdown
• Journal Entries: Generate accounting journals for posting

See: Depreciation Engine Guide

Lease Accounting (IFRS 16)#

Comprehensive lease accounting module for compliance with IFRS 16 and ASC 842.

ROU Assets & Lease Liabilities#

• Right-of-Use (ROU) Assets: Automatically calculated from lease terms
• Lease Liabilities: Present value of future lease payments
• Interest Expense: Calculated using incremental borrowing rate
• Depreciation: ROU asset depreciation over lease term

Features#

• Lease Calculator: Try before you commit with our demo calculator
• Payment Schedules: Generate complete amortization tables
• Variable Payments: Handle contingent rents and escalations
• Exemptions: Low-value and short-term lease tracking
• Modifications: Adjust for lease amendments
• Dismantling Costs: Include restoration obligations

Status: Advanced lease module coming soon. Try the demo

Import & Export#

Seamless data integration with your existing systems.

Import Capabilities#

Bulk Upload:

• Excel templates for assets, leases
• Validation and preview
• Error reporting and correction
• Merge or replace options

Supported Data:

• Asset master data
• Lease agreements
• Historical depreciation
• Locations and cost centers

Export Capabilities#

Excel Exports:

• Complete asset registers
• Depreciation schedules
• Lease liability summaries
• Journal entry templates

PDF Reports:

• Asset summary reports
• Valuation reports
• Compliance documentation

CSV Exports:

• Raw data for external analysis
• Integration with ERP systems
• Custom report building

See: Import & Export Guide

Dashboards & Analytics#

Real-time insights into your asset portfolio.

Key Metrics#

• Total Asset Value: Current net book value across all assets
• Monthly Depreciation: Period depreciation expense
• Asset Count: Active assets by type and status
• Disposal Activity: Recent and upcoming disposals

Visualizations#

• Asset Value Trends: Historical net book value charts
• Depreciation Forecast: Projected expenses
• Asset Distribution: By type, location, or department
• Lease Liability Maturity: Payment timing analysis

Filtering#

• Date range selection
• Asset type filtering
• Location/department views
• Custom reporting periods

See: Dashboards Guide

Asset Lifecycle Management#

Acquisition#

• Record purchase details
• Attach invoices and documents
• Set initial valuation
• Assign to location/user

In-Service Management#

• Track asset location
• Record maintenance history
• Update valuations
• Manage transfers

Impairment#

• Record impairment losses
• Adjust carrying value
• Generate impairment journals
• Maintain audit trail

Disposal#

• Record disposal date and proceeds
• Calculate gain or loss on disposal
• Generate disposal journals
• Archive asset records

Security & Compliance#

User Management#

• Role-based access control (RBAC)
• Company-level permissions
• Audit logging of all changes
• Multi-factor authentication (MFA)

Data Security#

• Encrypted data at rest and in transit
• Regular security audits
• Compliance with GDPR and data protection laws
• Secure backup and disaster recovery

See: Security Policy

Compliance Features#

• Audit trails for all transactions
• Immutable journal entries (once posted)
• Financial period locking
• Compliance reporting

Collaboration Features#

Multi-User Support#

• Unlimited users per company
• Concurrent editing with conflict resolution
• Activity notifications
• Comment and note-taking

Multi-Company Management#

• Manage multiple legal entities
• Separate financial periods
• Consolidated reporting (coming soon)
• Cross-company transfers

QR Code Tracking (Beta)#

Physical asset tracking using QR codes.

Features:

• Generate unique QR codes per asset
• Print labels for physical tagging
• Mobile scanning for quick lookup
• Location check-in/check-out

Integration Capabilities#

API Access (Coming Soon)#

• RESTful API for system integration
• Webhook notifications
• OAuth 2.0 authentication
• Comprehensive API documentation

ERP Integration#

• Export formats compatible with major ERPs
• Journal entry templates
• Chart of accounts mapping
• Automated data sync (via partners)

Reporting#

Standard Reports#

• Asset Register
• Depreciation Schedule
• Disposal Report
• Lease Liability Summary
• Asset Additions Report
• Net Book Value Report

Custom Reports#

• Filter by any field
• Sort and group by attributes
• Export to Excel or PDF
• Save report templates

Mobile Experience#

AssetVault is fully responsive and works on:

• Desktop browsers (Chrome, Firefox, Safari, Edge)
• Tablets (iPad, Android tablets)
• Mobile phones (iOS, Android)

Mobile Features:

• Asset lookup and viewing
• Photo uploads
• QR code scanning
• Dashboard access

Upcoming Features#

We're constantly improving AssetVault. Coming soon:

• Advanced Lease Module: Full IFRS 16 lease register
• Consolidated Reporting: Multi-company consolidation
• API Access: Programmatic integration
• Mobile App: Native iOS and Android apps
• Advanced Workflows: Approval chains and notifications
• AI-Powered Insights: Anomaly detection and forecasting

Need More Information?#

Explore detailed guides for each feature:

• Fixed Assets
• Bulk Upload
• Depreciation Engine
• Lease Engine
• Import & Export
• Dashboards

Or contact support at [[CONTACT EMAIL]] for personalized assistance.

Ready to get started? Check out our Getting Started Guide.